What is a Recruiting Software: All You Need to Know

Recruiting is an essential part of any business. Recruiting the right candidate has a significant impact on the success or failure of any organization. According to a survey carried out by ideal.com, 52% of talent acquisition leaders confirmed the fact that shortlisting the right candidate from a large pool of applicants is the most difficult part of their job.

This challenge can be properly managed with the use of the right recruiting software which is meant to help recruiters do their job better. But then, what is recruiting software?

What is recruiting Software?

Recruiting software is software that is designed to help firms, companies, or organizations optimize their recruitment process from attracting the right candidates to sorting and screening resumes, conducting interviews, sending out offer letters, as well as onboarding new employees.

The term recruiting software is a broader term that encompasses different types of recruiting software such as Applicant Tracking Systems (ATS), Candidate Relationship Management (CRM), Skill and Behavioral Assessment Tools, Video Interview Software, CV Screening, and Parsing Software, and lots more.

How can software help in recruitment?

Recruiting software can help in several ways and stages of the recruitment process. According to a survey carried out by Thrive My Way in 2022, 68% of talent acquisition leaders agreed that investing in new technology is the best way to optimize the hiring process and performance.

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Benefits of recruiting software

Speeds Up the Recruitment Process

Recruiting software helps you save up a lot of time by allowing you to carryout out multiple recruitment tasks on a platform. They also come with features that can help with sorting of CVs and grading of applicants which is a great deal compared to doing this manually.

Improves the Quality of Hires

Recruiting software helps you manage applicants very well and also ensure the best of them are hired if they are put to better use. This is because it improves the efficiency of the recruiters by following a set of pre-determined qualities, or requirements, and makes it easier to actually sort applicants who fulfill these requirements.

Improves Communication Within the Hiring Team

Recruiting software makes communication within the recruiting team better. You can have two or more members of the recruiting team have a look at certain applicants or documents, and give their opinion, or ratings while keeping away sensitive information you would not want to disclose.

Ease of hiring

One major benefit of recruiting software is the ease of recruiting. Recruiting when done in a conventional way can be a very tedious and time-consuming task, and recruiting software is meant to make this better and give the hiring team a better hiring experience.

Offers Better Applicants experience

Having a bad experience is one of the factors that dissuade applicants from applying to a new open position having failed to clinch one. Recruiting software is meant to not just help recruiters optimize their work, but also offer applicants a better experience. One of the ways this is achieved is that applicants can easily see and track their progress as they move up the recruitment ladder.

Cost-effectiveness for Organizations With High Recruiting Needs

As mentioned earlier, recruiting is very essential to the success of any organization. However, this can be very costly, especially for large organizations with high recruitment needs. A lot of money is spent to get the best Human Resources team and the processes of handling and interviewing applicants can be costly as well. Recruiting software helps ease this financial burden by cutting down the number of hiring team members needed to function efficiently while having them work better and perform optimally.

Reduce the volume of administrative work Needed

The administrative work involved in a recruitment process can be very daunting, but recruiting software is designed to ease this process and make it as seamless as it can possibly get.

What are the Functions of a Recruiting Software?

Recruitment software has varying functions and features and this depend largely on the type of recruitment software they are. To understand the recruiting software before deciding to choose one, you will need to read about the features, functions, and prices of the best recruiting software out there. However, there are basic features or functions that should be found in every recruiting software and these are

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Sourcing is the first stage in the hiring process. This feature or function of the recruiting software helps the recruiting team to find and attract willing and suitable candidates for the open position.


The next important function of the recruiting software is engagement. This software helps the recruiter to engage the candidates and communicate important information that can aid the recruiting process between the two parties. This is essentially a streamlined channel of communication between both parties which ensures that every information passed, either way, is received and not lost in the other tons of information as it may occur in other channels of recruiting


Sorting and selection of qualified applicants is a core function of the recruiting software that helps the recruiting team manage and hire select the best out of the applicants pool. This function usually employs the use of artificial intelligence which takes some pre-determined factor to classify or organize applicants according to the requirements met and interns make it quite easy for the recruiters to conduct high-quality hires.


The last core function of the recruiting software is hiring. This involves the onboarding of successful applicants to the employee team. It’s a great function not just to hire but as well onboard new employees and manage existing ones.

How recruitment software works

A typical recruitment software by giving the recruiter the ability to manage and track the recruitment process from start to finish on a secured platform. This involves creating job listings and sending them out to the appropriate channels, receiving and processing interested candidates’ applications, conducting interviews for selected applicants, sending and receiving updates or necessary information to and from applicants during the process, delegating tasks for recruiting team members as well as onboarding successful applicants.

Who uses recruitment software?

Recruiting software is very versatile and a lot of them have very flexible pricing. A lot of different professionals across various feeds use recruiting software, but they can be further classified into the following;

  • Talent Acquisition professionals
  • Hiring Managers
  • Recruiters
  • Human Resources Managers

Recruitment software use used by anyone who hires employees. These could be small businesses, large corporations, multinationals, as well as individuals who have the need to hire.

General FAQ About Recruiting Software

Why do we need recruitment software?

We need recruitment software because it helps save a lot of time, and money, hires quality employees, and optimizes the whole recruitment process.

What should I look for in recruitment software?

Recruitment software should have some essential features which users should look for in deciding which recruiting software to use. These are;

  • Advanced analytics and reporting
  • Task automation and delegation
  • Easy Applicants onboarding
  • Email integration
  • Easy customization and integration
  • Easy-to-use user interface
  • Recruitment capabilities

Do Recruiters Use Software?

Yes, recruiters use recruiting software to automate their tasks and enhance their performance. There is basically three main talent acquisition too, talent management tools, as well as Huram Resources Management software.

What is Talent Acquisition Software?

Talent acquisition software is software applications used by recruiters, hiring managers, and other professionals to automate their workflow from, sourcing to engaging, selecting, and lastly onboarding.